Privacy Policy for Trustees


is committed to protecting personal information. This Privacy Policy relates to our use of any personal information we collect from you when you become a Trustee of the Society. Trustees are elected at General Meeting or a limited additional number may be co-opted by the other Trustees

 The personal information we collect from you (in addition to the information collected as a Member)

We hold the date of birth and home address of Trustees  as this a requirement when lodging our annual report with the Charity Commission.

How we use information

Your name will appear in our Report and Accounts which are filed with the Charity Commission and

Companies House. We will use your information to inform you of Committee Meetings and your name will appear

in the minutes of these Meetings and in the minutes of General Meetings.


We put in place reasonable security measures to protect against any unauthorised access or damage to, or disclosure or loss of, your information.

Your rights

Please let us know if your information changes as it is important that the personal information we hold about you is accurate and up to date. We will keep your information as a Trustee until you cease to become a Trustee but you will be aware that your name will appear on our Report and Accounts which is a public document. You have the right to request a copy of all the personal information we hold about you in a Subject Access Request. To do this, simply write to us at the address below. We will take all reasonable steps to confirm your identity before providing you with details of any personal information we may hold about you.

Changes to this policy

We may amend this Privacy Policy from time to time; for example, to keep up to date or to comply with legal requirements. If there will be any significant changes made to the use of your personal information in a manner different from that stated, we will seek your permission first.

How to contact us

For any questions or concerns relating to this Privacy Policy or our data protection practices, or to make a Subject Access Request, please contact us in one of these ways:

By Phone to the Secretary:

                  MRS LYNN TAYLOR 01484 719689

 By email:       

  By post to:

                  MRS LYNN TAYLOR

                   11 HIGHLEY HALL CROFT



              HD6 4LL

 Date:  21ST MAY 2018